FineLoop: Stop Processing Fines. Start Processing Coffee Orders.

Monday Morning, Fleet Manager Edition

It’s 7 AM. You walk into the office. On your desk: a beautiful stack of 43 traffic fines from last week.

You know the drill. Open each envelope. Read the fine. Figure out which vehicle. Check the vehicle log. Figure out which driver. Enter the data. Assign the fine. Process the payment. Repeat 42 more times.

By lunchtime, you’ve consumed 4 coffees and processed maybe 15 fines. Your back hurts. Your eyes hurt. Your soul hurts.

This is your life now. Until it isn’t.

The €156 Per Fine Problem

Here’s the dirty secret of fleet management: manually processing a single traffic fine costs about €156 in labor, time, and mistakes.

Not the fine itself – that’s extra. We’re talking about the processing cost. The human hours. The data entry errors. The payment processing headaches. The driver disputes. The compliance paperwork.

Multiply that by 50 fines per month. That’s €7,800 in pure overhead. Money spent on pushing papers instead of pushing packages.

How We Glued It Shut

FineLoop automates the entire nightmare from envelope to payment.

Upload the fine (PDF, photo, scan – we don’t care). Our AI extracts everything: reference number, amount, license plate, date, location, violation type. 99.2% accuracy because our OCR models were trained on thousands of real Belgian traffic fines.

Then the magic: we automatically assign each fine to the correct driver based on your vehicle ownership history. No more “who was driving on March 3rd?” detective work. The system knows.

Generate the payment with proper Belgian IBAN validation and structured references. Done.

What used to take 4 hours now takes 4 clicks.

The Good Stuff

AI That Gets Belgian Fines

  • 99.2% accuracy on Dutch and French documents
  • Reads messy scans, photos taken at weird angles, faxed documents from 2003
  • Supports all Belgian fine types (speeding, parking, weight violations, you name it)

Smart Assignment That Actually Works

  • Automatically matches fines to drivers using vehicle history
  • Handles driver changes, vehicle swaps, all the edge cases
  • Manual override when the AI needs a human decision

Fleet Integration Out of the Box

Pre-built connectors for the tools you already use:

  • Transics (our personal favorite)
  • TomTom Telematics / WEBFLEET
  • Verizon Connect
  • Geotab
  • Masternaut
  • Quartix
  • Custom API for your homegrown system

Belgian Compliance Baked In

  • IBAN validation (catches typos before you send money to the wrong account)
  • Structured payment references (because Belgian banks are picky)
  • GDPR compliant (driver data stays locked down)
  • Supports all Belgian payment standards

Built for Scale

Whether you’re running 10 vans or 500 trucks, FineLoop handles it. Batch upload 100 fines at once. Process them all in 3 minutes. Go get that coffee.

Who This Unsticks

Fleet Managers (10-100 Vehicles)

You wear 7 hats. Traffic fines shouldn’t be one of them. FineLoop gives you:

  • Morning back (no more 4-hour fine sessions)
  • Accuracy (99.2% beats human data entry every time)
  • Visibility (dashboard shows every fine, every status, every driver)
  • Sanity (priceless)

Logistics Companies (100-500+ Vehicles)

You’re moving freight, not paper. But somehow you’re buried in fine processing. FineLoop means:

  • 87% cost reduction (€156 → €8 per fine)
  • €6,932+ monthly savings for typical operations
  • 5x faster processing (3 minutes vs 15+ minutes per fine)
  • Dedicated account support (we know your operation is mission-critical)

Accountants Managing Fleets

Your clients hand you shoe boxes of fines at year-end. You cry inside. FineLoop handles:

  • Bulk processing of historical fines
  • Proper categorization for tax purposes
  • Export to accounting software
  • Audit trails that make auditors happy

The Numbers That Matter

  • 87% cheaper than manual processing (€156 → €8)
  • 99.2% accuracy on data extraction
  • 3 minutes average processing time per fine
  • 500+ Belgian fleet operators already using it
  • 30-day free trial with white-glove setup

How It Works (The Real Story)

Step 1: Upload

Scan the fine, take a photo, upload the PDF – whatever works. Batch upload 50 at once if you’re feeling ambitious.

Step 2: AI Does Its Thing

Our OCR reads the document. Extracts every field. Checks for errors. Validates the data against Belgian fine formats. Takes about 10 seconds per fine.

Step 3: Smart Assignment

System checks your vehicle history. Finds who was driving. Assigns the fine. If there’s ambiguity, flags it for your review.

Step 4: Payment Processing

Generate the payment with correct IBAN, structured reference, and all the compliance checkboxes ticked. Export to your bank. Done.

Step 5: Driver Portal (Optional)

Drivers can see their fines, dispute them if needed, acknowledge responsibility. All tracked for compliance.

Real Talk: Why Not Just Hire Someone?

You could hire a person to do this. Let’s do the math:

Manual Processing Costs:

  • 50 fines/month Ă— €156 per fine = €7,800/month
  • Or hire someone at €3,000/month + overhead
  • Still dealing with human error, sick days, vacation coverage

FineLoop Costs:

  • Starter plan: €99/month (annual) for up to 100 vehicles
  • 120 fines included, €0.80 per additional fine
  • 50 fines/month = €99/month flat
  • €7,701/month savings

The system pays for itself in approximately 0.3 seconds. Give or take.

The Integration Story

If you’re using Transics, you’re going to love this. We built deep integration specifically for Transics users because that’s what we use internally.

Vehicle assignments sync automatically. Driver changes update in real-time. Historical data flows seamlessly. It just works.

For other fleet systems, we support standard APIs and can build custom connectors. If you can export vehicle/driver data, we can connect to it.

Security & Compliance (The Boring But Important Part)

  • GDPR Compliant: Driver data is encrypted, isolated, and never shared
  • Bank-Level Security: OAuth2, encrypted tokens, secure payment processing
  • Belgian Standards: Full compliance with IBAN, payment references, tax reporting
  • Audit Trails: Every action logged, every assignment tracked, every payment recorded
  • ISO 27001 Ready: We take security seriously because your data deserves it

Pricing That Makes Sense

Starter Plan

  • €99/month (annual billing) or €125/month (monthly)
  • Up to 100 vehicles
  • 120 fines included
  • Additional vehicles: €2/vehicle
  • Extra fines: €0.80/fine

API-Only Option

  • €2.50 per processed fine
  • For teams with existing systems
  • Just the processing power, none of the UI
  • Full API documentation included

Enterprise

  • Custom pricing for 500+ vehicles
  • Dedicated support
  • Custom integrations
  • SLA guarantees
  • White-glove everything

30-day free trial. No credit card required. White-glove setup included.

What Our Users Say

“We went from 4 hours of fine processing every Monday to 4 clicks. I thought this was too good to be true. It’s not. It’s just really good.” — Tom V., Fleet Manager, 87 vehicles

“The ROI was immediate. First month we processed 143 fines. Would’ve cost us €22,308 manually. FineLoop charged us €117. Math checks out.” — Sarah L., Operations Director, 250+ vehicles

“I don’t understand how we survived before FineLoop. Actually, we didn’t survive – we were drowning. Now we’re just… fine.” — Jan D., Logistics Coordinator, 45 vehicles

Get Unstuck

Still processing fines manually? Still spending Monday mornings in envelope hell? Still paying €156 per fine when you could pay €8?

It’s time to loop out of the madness.

Visit fineloop.blue and start your free trial. No credit card. No commitment. No fine processing for 30 days (unless you want to test the system, obviously).

We’ll set everything up for you. Connect your fleet system. Import your vehicle history. Upload some test fines. Watch the magic happen.

If you go back to manual processing after trying FineLoop, we’ll personally mail you an envelope and a stamp. Because clearly you enjoy that kind of thing.

FineLoop is built by glue.blue – we stick solutions to problems. This time we stuck automation to your fine processing nightmare.

Ready to escape Monday morning hell? → Start Free Trial → See Live Demo → Calculate Your Savings → Contact Us

Posted in: Fleet Management, Process Automation, Belgian Business, AI Tools