Konvoi: Your Fleet, Handled.
The Problem: Fleet Admin Is a Full-Time Job Nobody Applied For
Managing a Belgian fleet means drowning in paperwork. Traffic fines that need processing. Vehicle registrations expiring. Insurance certificates scattered across email. Technical inspections coming due. Fuel receipts in shoeboxes. Accident reports on paper forms.
Every document needs to be read, matched to the right vehicle, assigned to the right driver, tracked for deadlines, and filed for compliance. Multiply that across dozens or hundreds of vehicles, and you’ve got chaos.
The hard numbers:
- Processing a single traffic fine manually costs ~€156 (labor, time, errors, disputes)
- Fleet managers lose 15-20 hours/month on document admin alone
- Human data entry error rate: 8-12% - leading to payment mistakes and driver disputes
- Missed inspection deadlines = vehicles off the road = revenue lost
Konvoi was built to kill this entire problem. Not just fines - everything.
What Konvoi Actually Is
Konvoi is a smart fleet management platform that handles every document your fleet generates. Fines, registrations, inspections, invoices, fuel docs - upload anything and AI reads, classifies, and files it automatically.
But it goes way beyond documents. AI-powered vehicle inspections. Incident management. Total cost of ownership tracking. A fleet assistant you can talk to in plain language.
One platform replaces the chaos.
The Konvoi dashboard: fleet health, cost trends, deadlines, and activity - all at a glance.
Feature Deep-Dive
1. Document Intelligence - Every Fleet Document, Automatically Processed
This is the core. Upload any fleet document - fine, registration, insurance certificate, technical inspection, driver license, invoice, fuel receipt - and Konvoi’s AI handles it:
- 9+ document types recognized automatically
- OCR + AI extraction for any scan, photo, or PDF
- Auto-links documents to the right vehicle and driver
- Low-confidence results flagged for human review (no blind automation)
It reads messy scans, photos taken at weird angles, Dutch and French documents, even faxed papers. The AI was trained on thousands of real Belgian fleet documents.
What used to take 4 hours now takes 4 clicks.
2. AI Vehicle Inspections - Video In, Damage Report Out
This is the feature that makes people do a double-take.
Walk around a vehicle with your phone camera. Upload the video. Konvoi’s AI analyzes the footage frame-by-frame, detects damage (scratches, dents, wear), maps it to a vehicle body diagram, and generates a complete inspection report.
AI vehicle inspection: condition score, damage reports, warning lights, and human review - all from a walkround video.
Key capabilities:
- Upload a simple walkround video or photos
- AI extracts frames, detects scratches, dents, and wear
- Damage mapped to vehicle body diagram automatically
- Human-in-the-loop review for every assessment - AI assists, humans decide
No more paper checklists. No more “I didn’t see that scratch.” Every inspection is documented, timestamped, and stored.
A real Konvoi inspection report: condition score 95/100, AI-detected vehicle details, damage mapping, and full photo documentation - generated from a simple walkround video.
See this inspection report live: Live Konvoi Inspection Example
3. Incident Management - From Crash to Claim, Digitized
Upload a European accident statement (aanrijdingsformulier) and Konvoi extracts:
- Both parties’ details and circumstances
- Impact points and damage descriptions
- Fault determination indicators
- 95%+ extraction accuracy on crash forms
Photo documentation, timeline tracking, and insurance coordination - all in one place. No more scanning forms, no more lost paperwork.
4. Total Cost of Ownership - Know Exactly What Each Vehicle Costs
Fuel, maintenance, repairs, insurance, fines, cleaning - every cost linked to the right vehicle. Spot trends before they become problems. Compare across your fleet instantly.
Total cost tracking: invoices, fuel docs, and cost breakdowns per vehicle - trends at a glance.
- All costs categorized and linked per vehicle
- Monthly trend charts and category breakdowns
- Fuel document processing with station and price tracking
- Invoice management with supplier and category filtering
5. AI Fleet Assistant - Ask Your Fleet Anything
“Which vehicles have overdue inspections?” “What’s my fuel spend trending?” “Morning briefing.”
Konvoi AI understands your fleet data and gives you insights, actions, and alerts in natural language. Like having a fleet analyst on call 24/7.
6. Partner API - Build on Konvoi
Full REST API with scoped JWT tokens, webhook notifications, and OpenAPI spec. Process documents, manage vehicles, trigger inspections, and handle incidents - all programmatically. For teams with existing fleet management systems that want Konvoi’s AI processing power.
The Numbers That Matter
| Metric | Before Konvoi | With Konvoi | Impact |
|---|---|---|---|
| Cost per fine | ~€156 | ~€8 | 87% reduction |
| Document processing | 15-20 min each | 10 seconds | 98% faster |
| Data extraction accuracy | 88-92% (human) | 99.2% (AI) | Near-perfect |
| Vehicle inspections | 30-45 min paper | 5 min video | 85% faster |
| Monthly admin hours | 15-20 hours | 1-2 hours | 90% reduction |
| Compliance readiness | Manual filing | Automatic | Always audit-ready |
ROI Calculator
Konvoi has a built-in ROI calculator on their site. For a typical fleet of 50 vehicles with 100 monthly documents:
Manual cost: €750/month vs Konvoi: €100/month = €650 monthly savings, €7,800 yearly ROI, 87% cost reduction.
Who Uses Konvoi
Fleet Managers (10-100 Vehicles)
You wear 7 hats. Fleet admin shouldn’t be one of them. Konvoi gives you your mornings back, a dashboard that shows every document, every deadline, every vehicle - and an AI assistant to answer any question.
Logistics Companies (100-500+ Vehicles)
You’re moving freight, not paper. Konvoi means 87% cost reduction on document processing, AI-powered inspections at scale, and total cost visibility across your entire fleet.
Lease Companies
Managing documents for client fleets? Konvoi’s multi-tenant workspace lets you handle multiple clients from one account, with isolated data, separate billing, and per-client reporting.
Accountants & Fleet Service Providers
Process fleet documents in bulk. Proper categorization for tax purposes. Export to accounting software. Audit trails that make auditors happy.
Pricing
| Plan | Price | What’s Included |
|---|---|---|
| Starter | €99/month | Up to 100 vehicles, 120 documents included |
| Growth | €2/vehicle | Beyond 100 vehicles, 2 documents per vehicle |
| Extra Documents | €0.80/document | When you exceed the per-vehicle allowance |
Annual billing saves 20%. 14-day free trial. No credit card required.
Security & Compliance
- GDPR Compliant: All data encrypted at rest and in transit, isolated per workspace
- Human-in-the-loop AI: Low-confidence results always flagged for human review
- Belgian Standards: Full compliance with IBAN, structured payment references (OGM/VCS)
- Audit Trails: Every action logged, every assignment tracked, every document versioned
- Bank-Level Security: OAuth2, encrypted tokens, secure processing
The Tech Behind It
Konvoi was built by glue.blue. We designed and built the entire platform from scratch:
- AI/OCR pipeline trained specifically on Belgian fleet documents (NL + FR)
- Computer vision for vehicle damage detection from video
- Natural language processing for the fleet assistant
- Multi-tenant SaaS architecture with per-workspace data isolation
- REST API with OpenAPI spec, JWT auth, and webhook events
This isn’t a wrapper around ChatGPT. Every AI model was trained on real fleet data, with real Belgian documents, for real fleet operators.
Get Started
Still managing your fleet with spreadsheets and email? Still processing fines by hand? Still doing vehicle inspections with paper checklists?
Your fleet deserves better.
Visit konvoi.ai and start your free trial. Upload a document and watch the AI classify and extract it in real-time - right on the homepage.
Want to see it in action first? Watch the live demo - no signup needed.